Westbriar Elementary School PTA

Forms and Documents

Reimbursement Form: to be used if you have an invoice to be paid; money that needs to be reimbursed to you for a committee expense

Cash Box Request Form: to be filled out before an event if you need cash boxes. For checks for vendors, an invoice must be submitted to the PTA Treasurer along with a contract signed by the PTA President.

PTA Cash And Check Deposits Form: Anytime you are turning in checks or cash, you will need to turn this in with the funds - it is best when used on the computer since the spreadsheet does the math for you. I will not be able to accept funds without the committee chair (or designated committee member) counting the money and signing the form. This is an additional internal control that has been set forth by the Audit Committee.

Schoolwide Staff Grants: This form is for Westbriar staff to apply for grants that will benefit Westbriar students. Past grants have included music stands, funding for musicals, document cameras, and funding for teachers to attend conferences.  Note that the total budget for grants is $4,000, and each staff member is eligible to receive $500 per school year if their grant is approved.

Classroom Staff Grants:  This form is for Westbriar teachers to apply for grants that will benefit teacher's classrooms.  This is a new program for 2016-2017, and the PTA has put aside $250 per teacher for the FY16-17 school year.  Each staff member is eligible to receive $250 per school year if their grant is approved.

501(c)3 Determination Letter: this letter proves the PTA's tax exempt status. Use this letter only if it is requested by a corporation or sponsor who may be making a tax-deductable donation and needs this form to get their tax deduction.

Sales Tax Exemption Letter: Use this form if you are making a purchase on behalf of the PTA and need the vendor to waive the sales tax. As a 501(c ) organization, the PTA does not have to pay sales tax.

Event Planning Sheet: Complete this form to request use of the school for a PTA sponsored event. Form should be turned into the Assistant Principal at least 2 weeks prior to the event.

Community Use: If you need to reserve space at Westbriar for a NEW program or enrichment activity, contact Isu Revelo in the school office. It is recommended that you send space reservation requests at least 2 weeks in advance of your event/program.

Parent Sign Out Form:  This form (or similar) must be used for parents to sign out their children from an afterschool activtity.

Westbriar Elementary School PTA is a 501(c)3 non-profit organization

Questions?  Please contact  PTA President or Website Administrator

© 2017 Westbriar Elementary School PTA
1741 Pine Valley Drive
Vienna VA, 22182

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