Westbriar Elementary School PTA

Forms and Documents

Virginia PTA Bylaws

Reimbursement Form 2022: Reimbursement Form: to be used if you have an invoice to be paid; money that needs to be reimbursed to you for a committee expense

Cash Box Request: to be filled out before an event if you need cash boxes. For checks for vendors, an invoice must be submitted to the PTA Treasurer along with a contract signed by the PTA President.

Deposit Template: Anytime you are turning in checks or cash, you will need to turn this in with the funds - it is best when used on the computer since the spreadsheet does the math for you. I will not be able to accept funds without the committee chair (or designated committee member) counting the money and signing the form. This is an additional internal control that has been set forth by the Audit Committee.

Click here for detailed instructions and deadlines for teacher grants. We will no longer be accepting paper submissions.

A Sales Tax Exemption Letter will allow you to make a purchase with PTA funds and the vendor can waive the sales tax. As a 501(c ) organization, the PTA does not have to pay sales tax. Please contact wesptaprez@gmail.com to obtain the form.

Event Planning Sheet: Complete this form to request use of the school for a PTA sponsored event. Form should be turned into the Assistant Principal at least 2 weeks prior to the event.

Community Use: If you need to reserve space at Westbriar for a NEW program or enrichment activity, contact Ms. Sheryl Grady in the school office. It is recommended that you send space reservation requests at least 2 weeks in advance of your event/program.

Parent Sign Out Form:  This form (or similar) must be used for parents to sign out their children from an after school activity.